July Board Meeting Minutes

Cedar Falls Residents Cooperative

Board of Directors Meeting Minutes

Date: July 23, 2026 Location: Zoom Time: 6:00 PM

Call to Order The meeting was called to order at 6:03 PM.

Attendance 

Ann  Richards Director at Large and  Secretary

Ginny Tureck Director at Large

Laura Tiss Vice President

Rebecca Bragdon Treasurer

Mary Bushey President

Roxanne Esposito Director at Large

Jason Smith Director of Operations

Garrett Strout PM

Amy Getchell TA

Opening

Introductions were made, and the Board's ground rules were reviewed.

Secretary's Report

●      The Secretary's Report was distributed to board members prior to the meeting.

Motion: Roxanne moved to approve the minutes as presented. Second: Laura Vote: Approved unanimously.

●      Secretary Position

○      Due to ongoing health issues, Em will be stepping away from the Secretary position. Ann Richards will assume the role of Secretary.

Treasurer's Report

Rebecca presented the Treasurer's Report.

Motion: Ann moved to approve the Treasurer's Report as read. Second: Roxanne Vote: Approved unanimously.

Property Manager Report

The Property Manager discussed proposed changes to how delinquent accounts will be handled in the future. Additional details were deferred to Executive Session.

Technical Assistance (TA) Report

Amy discussed policy review and suggested using a portion of future board meetings as mini-training sessions. She also offered to schedule separate training sessions if preferred.

●        ROC Meeting Update

o   August ROC Meeting scheduled for August 6, 2026.

o   Focus will be networking and free-form discussion.

o   Discussion was also held regarding the October 17th, 2026 Annual In Person ROC Meeting in Augusta, which will be held in a larger meeting space.

COMMITTEE REPORTS

●      Maintenance Committee

Jason reported on ongoing projects supporting future infill efforts, including:

●        Repairing sanitary drain issues.

●        Addressing lead wire connections to cement slabs.

●        Managing tree-related concerns to accommodate future home placements.

●      3 E's Committee

○      Community Yard Sale The Community Yard Sale was held on Saturday, July 18, 2026.

■       Special thanks were extended to: Mary, Roxanne, Phil, Cathy

○      Fundraising Results

■       Yard Sale: $276.00

■       Bottle Drive: $238.80

■       Total Raised: $514.80

■       Funds continue to be designated toward road number signs for the park.

○      Recognition

■       Recognition was given to Mike and Cathy for maintaining the flower barrels at the community entrance sign.

■       Discussion was held regarding plans for the flower barrels after the growing season.

○      School Supply Drive

■       The School Supply Donation Drive continues through July.

■       Distribution Dates:

■       Tuesday, August 11, 2026, from 5:00 PM – 7:00 PM

■       Sunday, August 16, 2026, from 2:00 PM – 4:00 PM

○      Halloween Event

■       Planning continues for a Community Halloween Parade.

■       Date: Friday, October 30, 2026Time: 5:00 PM

■       Planned activities include:  Goodie bags, Treats, Drinks, Additional family-friendly activities

Community Garden Committee

Rebecca reported that the garden is producing a variety of vegetables, including:

Cucumbers, Tomatoes, Potatoes

●      A discussion was held regarding cedar logs located near the garden and whether they could potentially be sold, with proceeds benefitting the garden.

●      Mary noted that a resident had placed the logs there to help deter homeless foot traffic through the area.

Old Business

●      Bangor Ordinance Update

○      As of July 13, 2026, the City of Bangor unanimously voted to revise the ordinance, bringing the Cooperative into compliance.

●      Volunteer Recognition

○      The Board acknowledged Bob Edes for the outstanding job he continues to do mowing throughout the park.

○      Mary expressed interest in recognizing all volunteers at an upcoming meeting.

●      Site Map Update

○      The latest site map has been submitted to Code Enforcement and may require one final revision.

●      Permit and Code Compliance Updates

○      Permit approval remains pending due to several code-related concerns.

●      Shed Relocation

○      One remaining issue involves relocating a shed. The goal is to complete the move on Sunday.

●      Street Lighting

○      The Cooperative continues working with Versant to relocate two  light arms throughout the park.

○      Discussion included:

○      Several lights that are currently not functioning.

○      Improved distribution of lighting throughout the community.

●      Road Repairs

○      Jason reported that road patch repairs had been completed; however, recent heavy rainstorms damaged much of the work.

○      Garrett suggested obtaining professional repairs to provide a longer-lasting solution.

○      Jason is currently obtaining quotes.

New Business

●      Cooperative Website

○      Garrett demonstrated the Cooperative's website, which is now available online.

○      Future updates include:

○      A "Pay Now" feature on the home page.

○      Additional resident resources.

●      Board Meeting Schedule

○      Discussion was held on transitioning regular Board meetings to a bi-monthly schedule due to increased infill activities and work with Bangor Housing.

○      A suggestion was made to:

○      Hold one regular board meeting per month.

○      Hold a second meeting focused on infill projects and budget planning.

○      Further discussion will continue.

●      Trash Collection Options

○      The Board discussed whether members should vote on returning to curbside trash bins versus maintaining the current dumpster system.

○      The cost difference between the two options is approximately $130.17.

○      A member discussion is anticipated in August.

●      Contract Language

○      Discussion was initiated regarding the possibility of adding a "Not to Exceed (NTE)" provision in future contracts.

○      Further review and discussion will take place before any decisions are made.

●      Lot 317 Property Discussion

○      The Board discussed the home located at Lot 317.

○      An offer has been received to purchase the home for $3,500, with the purchaser also agreeing to move the home at no cost to the Cooperative.

○      The shed remaining on the lot would be demolished and removed by volunteers.

Motion: Ann moved to accept the offer of $3,500 for the home, including free removal of the home, and to authorize volunteers to demolish and remove the shed. Second: Roxanne

Vote: Motion passed.

●      Mary noted that the $3,500 received could potentially be used to fund a dumpster for shed demolition and disposal.

Open Forum

●      Ann recognized Mike for the many contributions and ongoing work he performs throughout the park. The Board expressed appreciation for his dedication to the community.

Announcements

Upcoming Board Meetings:

●        August 13, 2026

●        August 27, 2026

Executive Session

The Board entered Executive Session.

Following the Executive Session, the Board returned to regular session.

Delinquency and Late Fee Policy

Motion: Ann moved that residents who are actively participating in a payment plan have their late fees waived. Additionally, any late fees previously assessed to residents currently on approved payment plans shall be removed retroactively.

Second: Roxanne

Vote: Approved unanimously.

Adjournment

The meeting was adjourned at 8:13 PM.

Respectfully Submitted,

Ann Richards Secretary Cedar Falls Residents Cooperative Board of Directors